Years of recession are more challenging and require more creativity and solutions that aim to increase efficiency within companies. After all, what the entrepreneur who wants to lose money? All sizes of businesses can keep track of your resources flow in all sectors, and thus minimize efforts and repetitive work. With best management practices, the company gains in control and information. Small adjustments in business and the help of a management software can translate into financial savings.
“Without an ERP (Enterprise Resource Planning), a company has no information of its costs and cash flow, in addition to running fiscal and tax risks for inaccuracies. With ERP, processes are streamlined and Information is automated for decision making in the time required, “explains Julio Bertolini Son, director of ABC71, a company specializing in the development of business management solutions and ERP since 1971, with more than 700 customer base.
Each module of the ERP is arranged as a layer. The software encompasses all departments of the company. The idea is to automate the processes of each sector with an integrated view of others. The software prevents rework and retyping of information between departments. If the company made a sales order, sends it to the customer approves. Then, one must bill. All the information have been placed in the application are automatically taken to the invoice.
With the invoice, the system already generates the title in accounts receivable and tax and accounting information, with the deduction of stock product. At the end of the transaction of issuance of the invoice, all consecutive processes are automatic. “When the company does not have management software, the company has dissociated processes that end up being done manually by the financial, fiscal, accounting and inventory,” explains Julio Bertolini. The manual process generates more working time and errors are common.
Check out the following saving tips with management software.
Processes
In your company the management software optimizes, streamlines and automates the process.
“When you get to use a business management software, processes happen more economically and quickly, with fewer resources and with all control necessary for good management, “says Julio Bertolini Son.
Cash Flow
Without the help of an ERP, creating a cash flow would be manual. And at the end of the work, this flow would already be out of date. With real-time information in an automated flow for ERP, the manager can create scenarios, analyze and make decisions. From consultations and reports, the manager may have enough time to correct decisions, avoiding negative and results difficult to be reversed.
Know your customers
Statistics on an ERP can position the customer tracks and ranking on the type and products you buy, and display information such as timing and margins purchases and their level of default. This classification allows to know the procedure for a sale and potential customer Shopping growth. With equipment and management systems, technology generates data and statistics on sales, customer behavior, ways of trading and establishes comparisons with other periods of time equivalents. These elements in the administration of client portfolio lead managers to achieve the best results.
Planning and purchasing and production scheduling
In trade, the purchasing department works to keep the goods for sale, with low inventories and no danger of shortages. In industry, the production area must ensure the products for sale.
Management Systems can supply the entire calculation of programming and supply of inputs. Among the industrial modules, management systems define – with Engineering – scripts to program production. The correct choice of production resources will lead to productivity gains, with reliable delivery times, lossless and wear to customers.
These systems use sophisticated calculations that optimize production and purchases and reflection in stock. Without assistance systems, this work can generate many failures, faults and excesses of products, components and raw materials, as well as the inappropriate choice of production resources.
Controlling costs
Question of survival of businesses, cost control requires attention in production and in their general expenses, and other costs such as administrative staff, marketing department, marketing, travel, facilities, maintenance, equipment and office supplies. In industries, control of operations eliminates waste causes inefficiency, excess and stock shortages and stoppages in production.
shopping Control as to suppliers, quality, time and cost
The shopping area should receive demands, assess whether they are in accordance with the rules and whether they are valid. The approved suppliers should be part of the register and participate in prices for the company to choose the best proposal in terms of value, time and quality. Data on purchases by product and vendor help in the negotiations. Within the management system will be the purchase information, the quality of material used in the production and origin. A raw material defects can be traced back to the supplier from which it was purchased. Knowing the origin of the original product, you can offer the Quality Certificate, which would be impossible without the use of a management system.
Potential productivity gains when considering the use of resources
In an enterprise, there are resources of all kinds from human to facilities. The quality of these resources will require productivity gains and costs and their amounts should be optimal. In turn, employees need to be well trained. Outdated or bad use of state machines have a very high operating cost, and therefore should be modern and be in working order. The same goes for the tools. To ensure the quality of machines and tools, management systems control the use, times of preventive maintenance, calibration and its location.
Compliance with fiscal and tax legislation
In tax collection, the government has required companies increasingly detailed information of its operations via digital media. Examples: the Invoice (NF electronic), SPED (Public Digital Bookkeeping System) tax, accounting SPED, the ECF (Fiscal Bookkeeping), Block K (Production Control and Inventory), FCI (Sheet Import Content) and e-Social (unifies the sending of information by the employer in relation to their employees). To avoid mishaps, companies must keep up these obligations.
A management system shall ensure compliance of values presented in the various obligations delivered to companies of all sizes. Even small companies can meet these obligations in a timely manner and without much extra effort with a management system. The information is folded in IRS and the companies that have differences between the data calls to make adjustments.
Sales Position
The performance of sales area underpins the company results . Corrective actions may arise from analysis of previous periods and more assertive forecasts. By registering incoming orders, the systems can generate information of all sales, by region, by salesperson, per customer per product. These systems help to production and purchasing to make your programming requests and stock. Sales reflect in finance. The integration of the business and commercial modules, carried out the analysis of the expected cash flow.
Small, medium and large companies
The ABC71 has the ERP Omega, software for businesses medium and large. Another solution is the ERP Ready, aimed at small and medium enterprises. Both have integrated modules for industries, wholesalers, services and agribusiness.
No comments:
Post a Comment